FIRE ACTION PLAN

As the responsible person for the event/ function, etc. you have legal duties with regards to the safety of those persons assisting or attending the event. Before the event or function you should be aware of:

? What fire protection systems are present;

? How a fire will be detected;

? How people will be warned if there is a fire;

? What people should do if they discover a fire;

? How the evacuation of the premises should be carried out;

? Where people should assemble after they have left the premises and procedures for checking whether the premises have been evacuated;

? Identification of key escape routes and exits, how people can gain access to them and escape to a place of safety;

? Arrangements for fighting fire;

? How the fire and rescue service and any other necessary services will be called (by using mobile phones).

? Procedures for meeting the fire and rescue service on their arrival and notifying them of any special risks, e.g. ensuring the gates are open and the barriers raised; the location of highly flammable materials;

? What instruction helpers need and the arrangements for ensuring that this training is given;

? Limitation on numbers of people;

? Any chains and padlocks which need removing from fire exits, barriers.;

? Exit doors which are required to be in the open position are secure; and

? Checking that all escape routes are clear of obstructions and combustibles.

 Before the event or function you should decide:

? The arrangements for fighting fire;

? The arrangements for means of escape for disabled persons;

? The duties and identity of persons who have specific responsibilities if there is a fire;

? The arrangements for the safe evacuation of people identified as being especially at risk, such as those with disabilities, children.

? How you will proceed if life safety systems are out of order, e.g. fire-detection and alarm systems.

? Who will be responsible for calling the fire and rescue service and any other necessary services;

? Who will meet the fire and rescue service on their arrival and notifying them of any special risks, e.g. the location of highly flammable materials; and

? Your plans to deal with people once they have left the premises, especially children.

At the start of the event or function you should notify all those present about:

? The smoking policy;

? The emergency warning signal;

? Who is supervising and how to identify them;

? Location of exits and escape routes; 

? Taking only valuables immediately to hand but not to go to collect other belongings;

? The location of muster points; and

? What will happen after that (e.g. re-entry to the building)?

During the event or function you should ensure that:

 ? Escape routes and exits do not become blocked;

? The smoking policy is adhered to;

? No naked flames are started (unless authorized e.g. candles);

? Where naked flames are present that combustible material is kept clear;

? Rooms do not become overcrowded;

? Noise levels cannot drown out the fire alarm; and

? If necessary, the number of persons in the premises is limited or controlled .